Canada Cooperatives Act (S.C. 1998, c. 1)

Act current to 2018-07-05 and last amended on 2018-05-01. Previous Versions

Conflict of Interests

Marginal note:Disclosure of interest
  •  (1) A director or officer must, in accordance with this section, disclose to the cooperative the nature and extent of any interest that the director or officer has in a material contract or transaction, or a proposed material contract or transaction, with the cooperative, and any material change to any such interest, if the director or officer

    • (a) is a party to the contract or transaction;

    • (b) is a director or officer — or an individual acting in a similar capacity — of a party to the contract or transaction; or

    • (c) has a material interest in a party to the contract or transaction.

  • Marginal note:Exemption

    (2) This section does not require the disclosure of an interest in a contract or transaction that is available to and customarily entered into between the cooperative and its members, if the contract or transaction is on the same terms as are generally available to members.

  • Marginal note:Manner of disclosure

    (3) The director or officer must make the disclosure in writing to the cooperative or request to have it entered in the minutes of the meetings of directors.

  • Marginal note:Time of disclosure for a director

    (4) A director must make the disclosure

    • (a) at the meeting of directors at which the proposed contract or transaction is first considered;

    • (b) if the director was not interested in the proposed contract or transaction at the time of the meeting referred to in paragraph (a), at the first meeting after the director acquires an interest in it;

    • (c) if there is a material change in the director’s interest in the contract, transaction, proposed contract or proposed transaction, at the first meeting after the change;

    • (d) if the director becomes interested in a contract or transaction after it is made, at the first meeting after the director acquires an interest in it;

    • (e) if the director had an interest in the contract or transaction before becoming a director, at the first meeting after becoming a director; or

    • (f) if the contract or transaction is one that would, in the ordinary course of business, not require the approval of the directors, as soon as the director becomes aware of the contract or transaction.

  • Marginal note:Time of disclosure for an officer

    (5) An officer who is not a director must make the disclosure

    • (a) immediately after becoming aware that the contract, transaction, proposed contract or proposed transaction is to be considered or has been considered at a meeting of directors;

    • (b) if the officer acquires an interest in a contract or transaction after it is made, immediately after the officer acquires an interest in it;

    • (c) if there is a material change in the officer’s interest in the contract, transaction, proposed contract or proposed transaction, immediately after the change;

    • (d) if the officer had an interest in the contract or transaction before becoming an officer, immediately after becoming an officer; or

    • (e) if the contract or transaction is one that would, in the ordinary course of business, not require the approval of the directors, as soon as the officer becomes aware of the contract or transaction.

  • Marginal note:Access

    (6) The members and shareholders may examine the portions of minutes of meetings of directors, of other documents that contain disclosures under this section and of the general notice referred to in section 105 during the usual business hours of the cooperative.

  • (7) [Repealed, 2001, c. 14, s. 168]

  • 1998, c. 1, s. 103;
  • 2001, c. 14, s. 168.
Marginal note:Voting
  •  (1) A director who is interested in a contract or transaction referred to in subsection 103(1) may not vote on any resolution to approve the contract or transaction.

  • Marginal note:Exception

    (2) Subsection (1) does not apply to

    • (a) a contract or transaction that relates primarily to the director’s remuneration as a director, officer, employee or agent or mandatary of the cooperative or of one of its subsidiaries; or

    • (b) a contract for indemnity or insurance under section 113.

  • 1998, c. 1, s. 104;
  • 2001, c. 14, s. 169.
Marginal note:Continuing disclosure

 For the purposes of section 103, a general notice to the directors declaring that the director or officer is a director or officer of an entity or acting in a similar capacity, or has a material interest in an entity, or that there has been a change in the nature of their interest in the entity, and that the director or officer is therefore to be regarded as interested in a contract or transaction made with that entity, as declared in the notice, is a sufficient declaration of interest in a contract or transaction so made.

Marginal note:Effect of disclosure

 A contract or transaction for which disclosure is required under section 103 is not invalid, and the director or officer is not accountable to the cooperative, its members or its shareholders for any profit realized from the contract or transaction, because of the director’s or officer’s interest in the contract or transaction or because the director was present or was counted to determine whether a quorum existed at the meeting of directors or committee of directors that considered the contract or transaction, if

  • (a) disclosure of the interest was made in accordance with sections 103 to 105;

  • (b) the directors approved the contract or transaction; and

  • (c) the contract or transaction was reasonable and fair to the cooperative when it was approved.

  • 1998, c. 1, s. 106;
  • 2001, c. 14, s. 170.
Marginal note:Confirmation

 Even if the conditions of section 106 are not met, a director or officer, acting honestly and in good faith, is not accountable to the cooperative, its members or its shareholders for any profit realized from a contract or transaction for which disclosure is required under section 103 and the contract or transaction is not invalid by reason only of the interest of the director or officer in the contract or transaction if

  • (a) the contract or transaction is approved or confirmed by special resolution at a meeting of the members;

  • (b) disclosure of the interest was made to the members in a manner sufficient to indicate its nature before the contract or transaction was approved or confirmed; and

  • (c) the contract or transaction was reasonable and fair to the cooperative when it was approved or confirmed.

  • 2001, c. 14, s. 170.
Marginal note:Court order

 If a director or officer of a cooperative fails to disclose an interest in a material contract or transaction in accordance with section 103, or otherwise fails to comply with sections 103 to 106.1, a court may, on the application of the cooperative or a member or shareholder, set aside the contract or transaction on any terms that it thinks fit or order that the director or officer account to the cooperative, its members or its shareholders for any profit realized from the contract or transaction.

  • 1998, c. 1, s. 107;
  • 2001, c. 14, s. 170.

Officers

Marginal note:Officers

 Subject to the articles, the by-laws and any unanimous agreement, the directors may

  • (a) designate the offices of the cooperative;

  • (b) specify the powers and duties of each office;

  • (c) appoint any individual of full capacity, including a director, to be an officer;

  • (d) appoint one individual to hold more than one office; and

  • (e) delegate to the officers the power to manage the business and affairs of the cooperative, except a power referred to in subsection 109(3).

Marginal note:Appointment of managing director or committee
  •  (1) The directors may appoint from among themselves a managing director or any committee they consider necessary.

  • Marginal note:Residency

    (2) The managing director must be resident in Canada.

  • Marginal note:Delegation

    (3) The directors may delegate to a managing director or a committee composed of at least three directors any powers of the directors, except the power to

    • (a) fill a vacancy among the directors or in the office of the auditor, or appoint additional directors;

    • (b) declare dividends on shares, interest on member loans or patronage returns;

    • (c) approve a financial statement of the cooperative;

    • (d) submit to the persons who are entitled to vote on them questions or matters required to be approved at a meeting of the cooperative;

    • (e) make decisions that by this Act, the articles or a unanimous agreement are required to be made by a vote of greater than a majority of the directors;

    • (f) redeem or otherwise acquire shares issued by the cooperative;

    • (g) pay a commission referred to in section 128, except as authorized by the directors;

    • (h) approve a management proxy circular referred to in Part 9;

    • (i) issue securities, except in the manner and on the terms authorized by the directors; or

    • (j) issue investment shares of a series under section 126 except as authorized by the directors.

  • Marginal note:Powers

    (4) A committee referred to in subsection (1) may exercise the powers that have been delegated to it subject to any restrictions imposed by the directors.

  • Marginal note:Membership on committee

    (5) A director who is appointed to a committee may remain on the committee until the appointment is revoked or the person ceases to be a director.

  • Marginal note:Duties

    (6) A committee appointed under this section must

    • (a) fix its quorum at not less than a majority of its members;

    • (b) keep minutes of its proceedings; and

    • (c) report, at each meeting of the directors, on the proceedings of the committee since the last meeting of the directors.

  • 1998, c. 1, s. 109;
  • 2001, c. 14, s. 171.
 
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