Marginal note:Contents of records
103. (1) A ferry security officer and a ferry facility security officer shall each keep the following records in relation to their respective responsibilities:
(a) details of security training, including the date, duration and description, and the names of the participants;
(b) details of security drills and security exercises, including the date and description, the names of the participants and any best practices or lessons learned that might improve the security plan;
(c) details of security threats, security breaches and security incidents, including the date, time, location and description, the response, and the person to whom they were reported;
(d) records of changes in the MARSEC level, including the date, the time that notification was received, and the time of compliance with the requirements of the new level;
(e) records of the maintenance, calibration and testing of equipment used for security, including the date and time of the activity and the equipment involved;
(f) for each annual audit of the security plan, a letter certifying the date on which the audit was completed;
(g) a copy of the security assessment in respect of the domestic ferry or the domestic ferry facility and details of each periodic review of the assessment, including the date on which it was conducted and its findings;
(h) a copy of the approved security plan in respect of the ferry or the ferry facility and details of each periodic review of the plan, including the date on which it was conducted, its findings and any recommended amendments to the plan;
(i) the security documentation issued in respect of the ferry or the ferry facility;
(j) details of each amendment to the approved security plan in respect of the ferry or the ferry facility, including the date of the approval and implementation of the amendment;
(k) a list, by name or by position, of the personnel of the ferry or the ferry facility having security responsibilities; and
(l) records of inspections, including the dates on which they were conducted.
Marginal note:Records management
(2) Subject to subsection (3), a ferry security officer and a ferry facility security officer shall ensure that the records set out in subsection (1) in relation to their respective responsibilities are
(a) kept for at least two years after the date on which they are made;
(b) made available to the Minister upon request;
(c) protected from unauthorized access or disclosure; and
(d) protected from deletion, destruction and revision.
Marginal note:Period for keeping security plans
(3) The ferry security officer and the ferry facility security officer shall ensure that copies of the security assessment and the approved security plan in respect of the domestic ferry or the domestic ferry facility are kept for at least two years after the date of expiry of the plan.
Marginal note:Disclosure prohibited
(4) No person shall disclose security information contained in the records referred to in subsection (1), in the security assessments or in the security plans unless the disclosure is for the purpose of complying with these Regulations.
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