Railway Safety Management System Regulations, 2015 (SOR/2015-26)

Regulations are current to 2017-12-11 and last amended on 2015-04-01. Previous Versions

Marginal note:Details of initiative

 A local railway company must include, in its safety management system, a written description of each initiative to be implemented in order to achieve each target and a written explanation of how the initiative will contribute to achieving that target.

Marginal note:Communication

 A local railway company must communicate to its employees the targets established and the initiatives to be implemented.

Process for Continual Improvement of the Safety Management System

Internal Monitoring
Marginal note:Monitoring
  •  (1) A local railway company must, on a continual basis, monitor the implementation of its safety management system to verify

    • (a) whether the targets established by the local railway company under section 54 are being achieved; and

    • (b) whether the procedures required by this Division are being followed, and whether the methods required by this Division are being implemented.

  • Marginal note:Deficiencies in implementation

    (2) Monitoring must include, if applicable, inquiring into

    • (a) the cause of any deficiencies in the implementation of the local railway company’s safety management system and any actions being taken to remedy those deficiencies; and

    • (b) the reasons why the targets are not being achieved.

  • Marginal note:Annual report

    (3) The local railway company must prepare an annual report setting out the conclusions of its monitoring activities.

  • Marginal note:Accountable executive

    (4) The local railway company must ensure that the conclusions of the annual report are brought to the attention of the accountable executive.

Internal Audit
Marginal note:Scope and frequency
  •  (1) A local railway company must conduct an audit of its safety management system every three years to evaluate

    • (a) the extent to which the requirements related to each process have been implemented; and

    • (b) the extent to which the procedures and methods developed by the local railway company are effective in improving the level of safety of its railway operations.

  • Marginal note:Audit plan

    (2) The local railway company must include, in its safety management system, an audit plan that

    • (a) defines the scope of each audit;

    • (b) indicates the evaluation criteria to be applied;

    • (c) specifies the method to be used in conducting each evaluation; and

    • (d) sets out the schedule for evaluating each process.

Marginal note:Audit report
  •  (1) A local railway company must prepare an audit report that includes the findings of the audit.

  • Marginal note:Accountable executive

    (2) The accountable executive must sign the audit report to attest to his or her acceptance of the report.

Marginal note:Action plan
  •  (1) A local railway company must prepare an action plan setting out the action to be taken to address each finding in the audit report that it identifies as a deficiency in its safety management system.

  • Marginal note:Approval of action plan

    (2) The accountable executive must sign the action plan to acknowledge that he or she approves it.

Records

Marginal note:Review, analysis and evaluation
  •  (1) A local railway company must keep a record of the factors taken into account in, and the results of,

    • (a) the annual review of its safety policy;

    • (b) each analysis conducted under section 47; and

    • (c) each evaluation conducted under subsection 52(2).

  • Marginal note:Date

    (2) The record referred to in subsection (1) must include the date on which the review, analysis or evaluation was undertaken.

Marginal note:Communication

 For each instance in which a local railway company communicates with its employees in accordance with this Division, the local railway company must keep a record of the date and subject matter of the communication and the manner in which it was carried out.

Marginal note:Specified documents

 A local railway company must keep the following records:

  • (a) the documentation relating to each risk assessment conducted under section 49;

  • (b) the written description and written explanation referred to in section 55;

  • (c) the annual report referred to in subsection 57(3);

  • (d) the audit plan referred to in subsection 58(2);

  • (e) the signed audit report referred to in section 59; and

  • (f) the approved action plan referred to in section 60.

Marginal note:Duration

 A local railway company must keep the records referred to in sections 61 to 63 for six years after the day on which they are created.

Filing and Notification

Marginal note:Filing with the Minister

 A local railway company must, at the request of the Minister, file with the Minister

  • (a) an up-to-date copy of the index referred to in subsection 41(1);

  • (b) the targets and initiatives referred to in subsection 54(1) for the current calendar year;

  • (c) the written description and written explanation referred to in section 55;

  • (d) the latest annual report referred to in subsection 57(3); and

  • (e) the latest signed audit report referred to in section 59.

Marginal note:Notification and filing

 A local railway company that proposes to make a change referred to in paragraph 49(1)(b) or (c) must, before making the change, notify the Minister of the change and must, at the request of the Minister, file with the Minister the documentation relating to the risk assessment that it conducted with respect to the change.

DIVISION 2Non-Main Track Operations

Application

Marginal note:Local railway company — non-main track

 This Division applies to a local railway company that operates railway equipment exclusively on non-main track.

Safety Management System

Processes, Procedures and Methods

Marginal note:Processes

 A local railway company must develop and implement a safety management system that includes

  • (a) a process with respect to a safety policy;

  • (b) a process for ensuring compliance with regulations, rules and other instruments;

  • (c) a process for identifying safety concerns;

  • (d) a risk assessment process; and

  • (e) a process for implementing and evaluating remedial action.

Marginal note:Index
  •  (1) A local railway company must keep an up-to-date index of all the processes referred to in section 68 that it has implemented.

  • Marginal note:Content of index

    (2) The index must indicate the date of the last revision of the local railway company’s safety policy and must indicate, for each process,

    • (a) the procedures and methods required by this Division that are associated with the process, and the date of their last revision; and

    • (b) the position in the local railway company that has responsibility for the development and implementation of the process, procedures and methods.

Marginal note:Procedures and methods

 Every procedure and method required by this Division must be in writing and must indicate the date of its last revision.

 
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