PROCEDURES FOR THE CONTROL AND WRITING OFF OF A DEBT
7. All debts shall be controlled within the appropriate department’s accounts until they are either collected or written off.
8. (1) The appropriate Minister of each department or the deputy head on behalf of the Minister shall establish a formal review process for the writing off of debts, in whole or in part, under subsections 4(1) and (2).
(2) Where an amount exceeding $25,000, or such lower amount as may be fixed by the appropriate Minister or the deputy head, is proposed to be written off, the matter shall be referred to a review committee established pursuant to subsection (1), which committee shall make recommendations on the proposed write-off to the appropriate Minister or the officer referred to in section 4.
(3) A review committee shall consist of at least three public officers, at least one of whom shall not have been involved in the creation or establishment of the debt that is proposed to be written off or in any action taken to collect it.
RETENTION OF INFORMATION AND RECORDS
9. Any information or records concerning a debt that is written off pursuant to these Regulations shall be retained until
(a) all audit procedures are completed and other administrative requirements with respect to the debt and its write-off are satisfied; and
(b) in addition, in the case of a debt referred to in subsection 4(1),
(i) there is no longer any probability of future set-off, and
(ii) the limitation period for initiating any legal action with respect to the determination of the amount or recovery of the debt has expired.
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