Reduction in the Release of Volatile Organic Compounds Regulations (Petroleum Sector) (SOR/2020-231)

Marginal note:Record keeping

• 9 (1) The operator must, for each calendar year, keep a record of the following information:

  • (a) in respect of each portable monitoring instrument,

    • (i) the identification number of the instrument,

    • (ii) the manufacturer’s specifications for the instrument, if any,

    • (iii) the days on which the instrument was calibrated in accordance with paragraph 5(1)(c), as well as the name of the individual who carried out the calibration,

    • (iv) for each calibration gas used to carry out the calibration, the identification number of the cylinder in which the gas was stored, the certified concentration of the gas and the day on which the concentration of the gas was certified, and

    • (v) the days on which the instrument underwent a calibration drift assessment in accordance with paragraph 5(1)(e), as well as the name of the individual who carried out the assessment and the results of the assessment;

  • (b) in respect of each optical gas-imaging instrument,

    • (i) the identification number of the instrument,

    • (ii) the manufacturer’s specifications for that instrument, if any,

    • (iii) the days on which the instrument was checked in accordance with paragraph 5(2)(c), as well as the name of the individual who checked the instrument, and

    • (iv) the method and calculations used to determine the mass flow rate of the gas during each instrument check;

  • (c) in respect of each inspection of an equipment component carried out under subsection 6(1) or (2),

    • (i) the identification number of the equipment component,

    • (ii) the day on which the inspection was carried out,

    • (iii) the name of the individual who carried out the inspection,

    • (iv) the method used to inspect the equipment component,

    • (v) if the inspection was carried out visually, an indication of whether or not the heavy-liquid drop rate determined by means of the inspection was less than three drops per minute,

    • (vi) if the inspection was carried out using a portable monitoring instrument, the identification number of the instrument, the resulting reading and the response factor referred to in subparagraph 5(1)(c)(i), if any, that was applied, and

    • (vii) if the inspection was carried out using an optical gas-imaging instrument, the identification number of the instrument and an indication of whether a leak was detected;

  • (d) in respect of each visual inspection of a pump carried out under subsection 6(5),

    • (i) the identification number of the pump,

    • (ii) the day on which the inspection was carried out,

    • (iii) the name of the individual who carried out the inspection,

    • (iv) if the inspection was carried out on a heavy-liquid pump, an indication of whether or not the heavy-liquid drop rate determined by means of the inspection was less than three drops per minute, and

    • (v) if the inspection was carried out on a light-liquid pump, an indication of whether a leak was detected;

  • (e) in respect of each pump that is exempt from inspection under paragraph 6(3)(a),

    • (i) the identification number of the pump,

    • (ii) an indication that the pump’s dual mechanical seal system meets the requirements set out in in clause 6(3)(a)(i)(A), (B) or (C), as applicable,

    • (iii) an indication that the barrier fluid referred to in subparagraph 6(3)(a)(ii) contains less than 10% VOCs by weight,

    • (iv) an indication that the pump is equipped with the sensor referred to in subparagraph 6(3)(a)(iii), and

    • (v) an indication of whether or not the sensor is equipped with an audible alarm for the purpose of indicating a failure of the barrier fluid system or a mechanism that shuts down the pump in the event of such a failure;

  • (f) in respect of each daily sensor check carried out under subsection 6(4),

    • (i) the identification number of the pump that is equipped with the sensor that was checked,

    • (ii) the day on which the sensor check was carried out, and

    • (iii) the results of the sensor check;

  • (g) in respect of each heavy-liquid equipment component that had a leak that was detected by a means other than a visual inspection,

    • (i) the identification number of the equipment component,

    • (ii) the day on which the inspection referred to in subsection 8(3) was carried out,

    • (iii) the name of the individual who carried out the inspection referred to in subsection 8(3),

    • (iv) an indication of whether or not the heavy-liquid drop rate determined by the inspection referred to in subsection 8(3) was less than three drops per minute, and

    • (v) if an authorized official determined under subsection 8(5) that the component could not be inspected before it was repaired without exposing any individual to immediate danger, the name, title and business address of that official, the day on which they made that determination and their reasons for making that determination;

  • (h) in respect of each equipment component, other than a heavy-liquid component, that had a leak that was detected by a means other than a portable monitoring instrument,

    • (i) the identification number of the equipment component,

    • (ii) the day on which the inspection referred to in subsection 8(4) was carried out,

    • (iii) the name of the individual who carried out the inspection referred to in subsection 8(4),

    • (iv) the identification number of the portable monitoring instrument used to carry out the inspection referred to in subsection 8(4), the reading resulting from that inspection and the response factor referred to in subparagraph 5(1)(c)(i), if any, that was applied, and

    • (v) if an authorized official determined under subsection 8(5) that the component could not be inspected before it was repaired without exposing any individual to immediate danger, the name, title and business address of that official, the day on which they made that determination and their reasons for making that determination;

  • (i) in respect of each equipment component that had a significant leak whose repair was possible within 15 days after the day on which the leak was detected,

    • (i) the identification number of the equipment component,

    • (ii) the day on which the repair was completed,

    • (iii) the name of the individual who carried out the inspection referred to in paragraph 8(10)(a) or (b), as applicable,

    • (iv) if the component is a heavy-liquid component, the heavy-liquid drop rate determined by the inspection referred to in paragraph 8(10)(a), and

    • (v) if the component is not a heavy-liquid component, the identification number of the portable monitoring instrument used to carry out the inspection referred to in paragraph 8(10)(b), the reading resulting from that inspection and the response factor referred to in subparagraph 5(1)(c)(i), if any, that was applied;

  • (j) in respect of each equipment component that was flagged for repair under subsection 8(6), the identification number of the equipment component and the day on which it was flagged, as well as

    • (i) in the case of a repair referred to in paragraph 8(6)(a),

      • (A) the reasons why the equipment component could not be repaired within 15 days after the day on which the leak was detected in the component and a description of the attempt made in accordance with subsection 8(1) to repair the component within that period,

      • (B) the day on which the repair was completed,

      • (C) the name of the individual who carried out the inspection referred to in paragraph 8(10)(a) or (b), as applicable,

      • (D) if the equipment component is a heavy-liquid component, the heavy-liquid drop rate determined by means of the inspection referred to in paragraph 8(10)(a), and

      • (E) if the component is not a heavy-liquid component, the identification number of the portable monitoring instrument used to carrry out the inspection referred to in paragraph 8(10)(b), the reading resulting from that inspection and the response factor referred to in subparagraph 5(1)(c)(i), if any, that was applied, and

    • (ii) in the case of a repair referred to in paragraph 8(6)(b),

      • (A) the reasons why a shutdown was required in order to carry out the repair and a description of the attempt made in accordance with subsection 8(1) to repair the component within 15 days after the day on which the leak was detected in the component,

      • (B) the day on which the shutdown began and the day on which it ended,

      • (C) the day on which the repair was completed,

      • (D) the name of the individual who carried out the inspection referred to in paragraph 8(10)(a) or (b), as applicable,

      • (E) if the component is a heavy-liquid component, the heavy-liquid drop rate determined by means of the inspection referred to in paragraph 8(10)(a), and

      • (F) if the component is not a heavy-liquid component, the identification number of the portable monitoring instrument used to carrry out the inspection referred to in paragraph 8(10)(b), the reading resulting from that inspection and the response factor referred to in subparagraph 5(1)(c)(i), if any, that was applied;

  • (k) in respect of each valve that was replaced with a certified low-leaking valve or repacked with certified low-leaking valve packing as required by subsection 8(8), the identification number of the valve and the manufacturer’s written warranty for that certified valve or packing;

  • (l) in respect of a valve referred to in subsection 8(9), the identification number of the valve and the method used by the operator to determine that no certified low-leaking valve and no certified low-leaking valve packing were commercially available;

  • (m) in respect of each equipment component designated in the inventory under paragraph 4(2)(e) as “unsafe to inspect”,

    • (i) the identification number of the component,

    • (ii) the name, title, and business address of the authorized official who made the determination referred to in that paragraph,

    • (iii) the day on which the authorized official made that determination, and

    • (iv) the authorized official’s reasons for making that determination; and

  • (n) in respect of each individual referred to in subparagraph (a)(iii) or (v), (b)(iii), (c)(iii), (d)(iii), (g)(iii), (h)(iii) or (i)(iii) or clause (j)(i)(C) or (ii)(D), their title and business address and the name of their employer.

• Marginal note:Requirements — photographs and video recordings

  (2) The operator must, in addition to the record referred to in subsection (1), keep the following optical gas-imaging records for each calendar year:

  • (a) a video recording, with an embedded indication of the date, time and place, that is made by an optical gas-imaging instrument during each check of that instrument carried out under paragraph 5(2)(c);

  • (b) in respect of each inspection of an equipment component referred to in subsection 6(1) or (2) that is carried out using an optical gas-imaging instrument, a photograph, with an embedded indication of the date, time and place, that is taken by that instrument during that inspection; and

  • (c) in respect of each equipment component that was inspected under subsection 6(1) or (2) using an optical gas-imaging instrument, a video recording, with an embedded indication of the date, time and place, that is made by that instrument during one such inspection.