Controlled Goods Regulations

10 Every registration of a person is subject to the following conditions:

• (a) that the person keep and maintain, during the period of registration and for a period of five years after the day on which the person ceases to be registered, records that contain

  • (i) a description of any controlled goods received by the person, the date of their receipt and an identification of the person from whom they were transferred,

  • (ii) a description of any controlled goods transferred by the person, the date of their transfer and the identity and address of the person to whom they were transferred, and

  • (iii) a description of the manner and date of disposition of the controlled goods;

• (b) that the person keep records of the most recent security assessment in respect of each of their officers, directors, employees, temporary workers, international students and visitors who examine, possess or transfer controlled goods and maintain those records — as well as supporting documentation — for a period of two years after the day on which the individual in question ceases to act in that capacity;

• (c) that the person keep a copy of the evidence referred to in subsection 16(2) for a period of two years after the day on which the individual who is exempt ceases to have access to the controlled goods of the registered person;

• (d) that the person meets the requirements set out in section 11 and subsection 12(1);

• (e) that the person establish and implement a security plan in respect of each place of business in Canada where controlled goods are kept that contains written measures that set out

  • (i) the procedures used by the person to control the examination, possession and transfer of controlled goods,

  • (ii) the procedures for reporting and investigating security breaches in relation to controlled goods,

  • (iii) the description of the responsibilities of the person's security organization and the identity of individuals who are responsible for the security of controlled goods, and

  • (iv) the contents of security briefings and training programs given to visitors, officers, directors, employees and temporary workers, as the case may be;

• (f) that the person provide training programs in respect of the secure handling of controlled goods for officers, directors, employees and temporary workers who are authorized to possess or examine those goods;

• (g) that the person provide briefings in respect of the secure handling of controlled goods by visitors who are authorized to examine those goods;

• (h) that the person advise the Minister of any actual or potential security breach in relation to controlled goods within three days after the day on which they discover the breach;

• (i) that the person make available, at any reasonable time, to the Minister the records referred to in paragraph (a), the records and documents referred to in paragraph (b) and the copy of the evidence referred to in paragraph (c); and

• (j) that the person submit to the Minister, every six months, the name of each individual in respect of whom the designated official conducted a security assessment during the previous six months, as well as the individual’s date of birth and an indication of the extent to which they were authorized to access controlled goods.