Income Tax Regulations

209 (1) A person who is required by section 200, 201, 202, 204, 212, 214, 215, 217 or 218, subsection 223(2) or section 228, 229, 230, 232, 233 or 234 to make an information return shall forward to each taxpayer to whom the return relates two copies of the portion of the return that relates to that taxpayer.

(2) The copies referred to in subsection (1) shall be sent to the taxpayer at his last known address or delivered to him in person, on or before the date the return is required to be filed with the Minister.

(3) A person may send a document, as required under subsection (1), in an electronic format if the person has received the express consent of the taxpayer, and in that case, the person shall send a single copy to the taxpayer, on or before the date on which the return referred to in subsection (1) is to be filed with the Minister.

(4) In subsection (3), express consent means consent given in writing or in an electronic format.

(5) A person may provide a Statement of Remuneration Paid (T4) information return, as required under subsection (1), as a single document in an electronic format (instead of the two copies required under subsection (1)) to the taxpayer to whom the return relates, on or before the date on which the return is to be filed with the Minister, unless

• (a) the specified criteria referred to in section 221.01 of the Act are not met;

• (b) the taxpayer has requested that the information return be provided in paper format; or

• (c) at the time the return is required to be issued,

  • (i) the taxpayer is on extended leave or is no longer an employee of the person, or

  • (ii) the taxpayer cannot reasonably be expected to have access to the information return in electronic format.