Canadian Aviation Regulations

604.149 (1) A private operator shall have for its personnel a training and qualifications record that includes the following information:

• (a) each person’s name;

• (b) the dates on which the person received training and the name of the instructor who provided the training;

• (c) in the case of the operations manager, information on how the operations manager has demonstrated to the private operator knowledge of the elements referred to in paragraph 604.141(1)(b) and the date of that demonstration;

• (d) in the case of the chief pilot, information on how the chief pilot has demonstrated to the private operator knowledge of the elements referred to in paragraph 604.142(1)(b) and the date of that demonstration;

• (e) in the case of a flight instructor, information on how the flight instructor has demonstrated to the private operator knowledge of the elements referred to in paragraph 604.144(1)(e) and the date of that demonstration;

• (f) in the case of a flight crew member,

  • (i) the flight crew member licence number, the category and expiry date of the flight crew member’s medical certificate, a list of the flight crew member’s ratings and, if applicable, the expiry date of those ratings,

  • (ii) in respect of the training referred to in subsection 604.170(1) and sections 604.177 and 604.178, information indicating whether the training was completed using an aircraft or a flight simulation training device, and

  • (iii) in respect of the competency check referred to in paragraph 604.143(1)(e),

    • (A) the name of the person who conducted the competency check and the date on which it was conducted,

    • (B) the name of the instructor who made the recommendation referred to in paragraph 604.143(2)(b) and the date on which it was made,

    • (C) the date of each attempt by the flight crew member to complete a competency check and the result of each attempt,

    • (D) information indicating whether the competency check was conducted using an aircraft or a flight simulation training device, and

    • (E) in the case of a competency check conducted by the person referred to in subparagraph 604.143(4)(c)(iii), information indicating how the person has demonstrated to the private operator knowledge of the standard referred to in that subparagraph and the date of that demonstration,

  • (iv) in respect of a pilot proficiency check conducted under Part VII, the name of the air operator for which the check was conducted and the date on which the check was conducted, and

  • (v) the dates on which the flight crew member demonstrated the ability to operate an aircraft in accordance with paragraphs 604.50(c), 604.51(f), 604.60(f) and 604.74(2)(c); and

• (g) in the case of an aircraft maintenance engineer (AME), the aircraft maintenance engineer licence number.

(2) If the training referred to in Divisions IV or X includes a written examination, the private operator shall retain a master copy of each examination.

(3) The private operator shall

• (a) retain the records referred to in subsections (1) and (2) for two years after the day on which the records were last updated; and

• (b) retain the written examination referred to in subsection (2) for two years after the day on which the examination was given.