Passport and Other Travel Document Services Fees Regulations (SOR/2012-253)

Regulations are current to 2017-05-11 and last amended on 2014-12-12. Previous Versions

Passport and Other Travel Document Services Fees Regulations

SOR/2012-253

FINANCIAL ADMINISTRATION ACT

Registration 2012-11-30

Passport and Other Travel Document Services Fees Regulations

P.C. 2012-1590 2012-11-29

Whereas the User Fees ActFootnote a applies in respect of the fees fixed in the annexed Regulations;

And whereas the requirements of section 4 of that Act have been complied with;

Therefore, His Excellency the Governor General in Council, being of the opinion that it is in the public interest to do so, on the recommendation of the Minister of Foreign Affairs and the Treasury Board, pursuant to paragraph 19(1)(a)Footnote b, section 19.2Footnote b and subsection 23(2.1)Footnote c of the Financial Administration ActFootnote d, makes the annexed Passport and Other Travel Document Services Fees Regulations.

Interpretation

Marginal note:Definitions

 The following definitions apply in these Regulations.

base year

exercice de base

base year means either the reference year of the last fiscal year for which there was a fee adjustment under section 4 or 6, as the case may be, or the fiscal year beginning April 1, 2013, whichever is most recent. (exercice de base)

Minister

ministre

Minister means the Minister of Citizenship and Immigration. (ministre)

Passport Canada

Passport Canada[Repealed, SOR/2014-309, s. 1]

reference year

exercice de référence

reference year means, with respect to a given fiscal year, the fiscal year preceding the fiscal year in which the adjustment calculation under section 4 or 6, as the case may be, is performed. (exercice de référence)

  • SOR/2014-309, s. 1.

Payment of Fees

Marginal note:Amount of fees
  •  (1) Subject to section 3, every person who requests that a service set out in column 1 of the schedule be performed must pay the fee set out in column 2.

  • Marginal note:Replacement of lost or stolen passport

    (2) When a person requests that a service set out in any of items 1 to 6, 9 and 10 of the schedule be performed to replace a lost or stolen passport or other travel document,

    • (a) the person is deemed to have made a request for the service set out in item 14 of the schedule; and

    • (b) the fee set out in item 14 of the schedule applies in addition to whichever of the fees set out in items 1 to 6, 9 and 10 of the schedule is applicable.

  • Marginal note:Fee for accelerated service

    (3) If a government body exercising any of the functions listed in subsection 12(1) of the Canadian Passport Order is required to open one of its offices outside of that office’s normal business hours to perform one or more services set out in item 1 or 2 of the schedule within the time required by the person for whom the services are performed, the person must pay, in addition to any applicable fees, the fee set out in item 8 of the schedule.

  • Marginal note:Fee for retention of non-expired passport

    (4) When a person requests that a service set out in item 1 or 2 of the schedule be performed and also requests to retain the valid passport that was previously issued to them during the processing of the request, the applicable fee is increased by $45.

  • SOR/2014-309, s. 2.
Marginal note:General exceptions
  •  (1) No fee is payable in respect of

    • (a) a service set out in item 1 or 2 of the schedule that is performed for

      • (i) a destitute person, or

      • (ii) a child less than 16 years of age or mentally incompetent person living in an institution in another country; or

    • (b) the issuance of an emergency travel document for the return of a Canadian citizen who is deported to Canada.

  • Marginal note:Humanitarian service

    (2) The fees set out in paragraphs 7(a) and (b) and item 8 of the schedule do not apply in respect of a person who requests any of the services referred to in those provisions in order to travel outside Canada in support of any humanitarian operation conducted in response to a natural disaster or human conflict, including rescue, relief and reconstruction operations, if the person provides an official document to the Minister from an appropriate authority attesting to the person’s participation in the humanitarian operation.

  • SOR/2014-309, s. 6.

Fee Adjustments

Marginal note:Adjustment factors — subparagraph 1(a)(i) of schedule
  •  (1) Subject to subsection (4), the fee set out in subparagraph 1(a)(i) of the schedule is to be adjusted in accordance with this section in respect of each fiscal year to take into account

    • (a) any variation in the external cost incurred by the Minister to send passports and other travel documents in Canada by mail or courier;

    • (b) any variation in the amounts incurred by the Minister that are payable to a government body, including a Crown corporation, for exercising any of the powers listed in subsection 12(1) of the Canadian Passport Order, as it read on November 30, 2012.

  • Marginal note:Adjustment calculation

    (2) Subject to subsections (3) and (4), the amount of the adjustment in respect of a given fiscal year is calculated during the preceding fiscal year and is the positive or negative amount, as the case may be, determined by the formula

    [(A/B - C/D) x B/E] + [(F/G - H/I) x G/E] + J

    where

    A
    is the total external cost incurred by the Minister to send passports and other travel documents in Canada by mail or courier in the reference year, in constant dollars;
    B
    is the total number of passports and other travel documents sent by the Minister by mail or courier in Canada in the reference year;
    C
    is the total external cost incurred by the Minister to send passports and other travel documents by mail or courier in Canada in the fiscal year preceding the reference year, in constant dollars;
    D
    is the total number of passports and other travel documents sent by the Minister by mail or courier in Canada in the fiscal year preceding the reference year;
    E
    is the total number of passports and other travel documents issued by the Minister in Canada in the reference year;
    F
    is the total external cost incurred by the Minister for the exercise of his or her functions by other government bodies in the reference year, in constant dollars;
    G
    is the total number of passports issued by the Minister in Canada in the reference year as a result of passport applications received by other government bodies;
    H
    is the total external cost incurred by the Minister for the exercise of his or her functions by other government bodies in the fiscal year preceding the reference year, in constant dollars;
    I
    is the total number of passports issued by the Minister in Canada in the fiscal year preceding the reference year as a result of passport applications received by other government bodies; and
    J
    is the total amount of all adjustments that would have been made since the base year, but for the application of subsection (4).
  • Marginal note:Rounding up

    (3) If the adjustment calculation results in a fraction of a dollar, the amount of the adjustment is to be rounded up to the nearest dollar.

  • Marginal note:Exception

    (4) There is to be no fee adjustment in respect of a given fiscal year if the adjustment calculation for that year, prior to rounding up, results in an amount greater than -$1 but less than $1.

  • SOR/2014-309, ss. 3, 7.
Marginal note:Adjustment calculations — subparagraph 1(a)(ii), paragraph 2(a) and items 3 to 6 of schedule
  •  (1) Subject to subsection (2), when the fee set out in subparagraph 1(a)(i) of the schedule is adjusted for a given fiscal year, the following adjustments are also made for that fiscal year:

    • (a) the fees set out in subparagraph 1(a)(ii) and item 5 of the schedule are adjusted to an amount representing 70% of the fee set out in subparagraph 1(a)(i) of the schedule as adjusted in accordance with section 4;

    • (b) the fees set out in paragraph 2(a) and item 6 of the schedule are adjusted to an amount representing 60% of the fee set out in subparagraph 1(a)(ii) of the schedule as adjusted in accordance with paragraph (a);

    • (c) the fee set out in item 3 of the schedule is adjusted by the same amount as the fee set out in subparagraph 1(a)(i) of the schedule; and

    • (d) the fee set out in item 4 of the schedule is adjusted to an amount representing 60% of the fee set out in item 3 of the schedule, as adjusted in accordance with paragraph (c).

  • Marginal note:Rounding up

    (2) If an adjustment calculation results in a fee that includes a fraction of a dollar, the resulting fee is to be rounded up to the nearest dollar.

Marginal note:Adjustment factors — subparagraph 1(b)(i) of schedule
  •  (1) Subject to subsection (4), the fee set out in subparagraph 1(b)(i) of the schedule is to be adjusted in accordance with this section in respect of each fiscal year to take into account

    • (a) any variation in the external cost incurred by the Minister to send passports outside Canada by mail or courier; and

    • (b) any variation in the amounts incurred by the Minister for the delivery of the passport program outside Canada.

  • Marginal note:Adjustment calculation

    (2) Subject to subsections (3) and (4), the amount of the adjustment in respect of a given fiscal year is calculated during the preceding fiscal year and is the positive or negative amount, as the case may be, determined by the formula

    [(A/B - C/D) x B/E] + [(F/G - H/I) x G/E] + J

    where

    A
    is the total external cost incurred by the Minister to send passports by mail or courier outside Canada in the reference year, in constant dollars;
    B
    is the total number of passports sent by the Minister by mail or courier outside Canada in the reference year;
    C
    is the total external cost incurred by the Minister to send passports by mail or courier outside Canada in the fiscal year preceding the reference year, in constant dollars;
    D
    is the total number of passports sent by the Minister by mail or courier outside Canada in the fiscal year preceding the reference year;
    E
    is the total number of passports issued or sent by the Minister outside Canada in the reference year;
    F
    is the total external cost incurred by the Minister for the Department of Foreign Affairs and International Trade to deliver the passport program outside Canada in the reference year, in constant dollars;
    G
    is the total number of passports issued by the Minister outside Canada in the reference year as a result of passport applications received by the Department of Foreign Affairs and International Trade;
    H
    is the total external cost incurred by the Minister for the Department of Foreign Affairs and International Trade to deliver the passport program outside Canada in the fiscal year preceding the reference year, in constant dollars;
    I
    is the total number of passports issued by the Minister outside Canada in the fiscal year preceding the reference year as a result of passport applications received by the Department of Foreign Affairs and International Trade; and
    J
    is the total amount of all adjustments that would have been made since the base year, but for the application of subsection (4).
  • Marginal note:Rounding up

    (3) If an adjustment calculation results in a fraction of a dollar, the adjustment is to be rounded up to the nearest dollar.

  • Marginal note:Exception

    (4) There is to be no fee adjustment in respect of a given fiscal year if the adjustment calculation for that year, prior to rounding up, results in an amount greater than -$3 but less than $3.

  • SOR/2014-309, s. 7.
Marginal note:Adjustment calculations — subparagraph 1(b)(ii) and paragraph 2(b) of schedule
  •  (1) Subject to subsection (2), when the fee set out in subparagraph 1(b)(i) of the schedule is adjusted for a given fiscal year, the following adjustments are also made for that fiscal year:

    • (a) the fee set out in subparagraph 1(b)(ii) of the schedule is adjusted to an amount representing 70% of the fee set out in subparagraph 1(b)(i) of the schedule as adjusted in accordance with section 6; and

    • (b) the fee set out in paragraph 2(b) of the schedule is adjusted to an amount representing 60% of the fee set out in subparagraph 1(b)(ii) of the schedule as adjusted in accordance with paragraph (a).

  • Marginal note:Rounding up

    (2) If an adjustment calculation results in a fee that includes a fraction of a dollar, the resulting fee is to be rounded up to the nearest dollar.

Marginal note:Interpretation

 For the purpose of sections 4 to 7, the fees set out in subparagraphs 1(a)(i) and (b)(i) of the schedule are the fees set out in those provisions as previously adjusted, as applicable, in accordance with these Regulations.

Marginal note:Constant Dollars

 For the purposes of subsections 4(2) and 6(2), the amount of the external cost, in constant dollars, for a given fiscal year, is determined by the following formula:

A × 1.02–B

where

A
is the amount of the external cost, in current dollars; and
B
is the difference in the number of years between
  • (a) the reference year and the base year, in the case of elements A and F of the formulas set out in subsections 4(2) and 6(2); or

  • (b) the year preceding the reference year and the base year, in the case of elements C and H of the formulas set out in those subsections.

Marginal note:Same fees

 For greater certainty, if a fee adjustment is made in accordance with these Regulations, the fees for a subsequent fiscal year in respect of which no adjustment is made remain the fees resulting from the last adjustment.

Remission

Marginal note:Remission
  •  (1) Subject to subsection (2), a fee paid by a person for a service set out in paragraph 7(a) or (b) or item 8 of the schedule is to be remitted by the Minister to the person if the reason for travelling is the serious illness of the person or another individual, or the death of the other individual.

  • Marginal note:Other conditions

    (2) The remission is to be given if the person

    • (a) makes a written request to the Minister for the remission within 180 days after the service is performed;

    • (b) provides a written statement to the Minister to the effect that

      • (i) the reason for the trip is their own serious illness or the serious illness or death of another individual, and

      • (ii) if the reason for the trip is the serious illness or death of another individual, the person has or has had a relationship with that individual; and

    • (c) provides an official document to the Minister from an appropriate authority attesting to the serious illness or death.

  • SOR/2014-309, ss. 6, 7.

Transitional Provisions

 [Repealed, SOR/2014-309, s. 4]

 [Repealed, SOR/2014-309, s. 4]

Marginal note:Replacement of travel document without fee
  •  (1) Despite items 2 and 6 of the schedule, if a person under one year of age has been issued a passport or other travel document that is valid for a period of three years or less, that person may obtain, before the day on which the original document expires, another such document without paying a fee if the document to be replaced was issued on or before June 30, 2013 and is returned at the same time that the request for the new document is made.

  • Marginal note:Ceases to have effect

    (2) Subsection (1) ceases to have effect on June 30, 2014.

Marginal note:No fee adjustment before April 1, 2016

 There is to be no fee adjustment under sections 4 to 7 in respect of the fiscal years before April 1, 2016.

Consequential Amendment to the Passport Services Fees Regulations

 [Amendment]

Repeal

 [Repeal]

Coming into Force

Marginal note:July 1, 2013
  •  (1) Subject to subsections (2) to (4), these Regulations come into force on July 1, 2013.

  • Marginal note:March 31, 2014

    (2) Subsections 2(2) and 2(4) and items 13 to 15 of the schedule come into force on March 31, 2014.

  • Marginal note:Registration

    (3) Section 13 comes into force on the day on which these Regulations are registered.

  • Marginal note:May 27, 2013

    (4) Section 16 comes into force on May 27, 2013.

SCHEDULE(Section 2, paragraph 3(1)(a), subsections 3(2), 4(1), 5(1), 6(1) and 7(1), section 8 and subsection 11(1))

ItemColumn 1Column 2
ServiceFee ($)
1Issuance of a passport to a person at least 16 years of age, other than a passport issued for official purposes, as follows:
  • (a) if the request is made in Canada and the passport is to be delivered in Canada

  • (i) for a passport with a validity period of 10 years

135
  • (ii) for a passport with a validity period of 5 years

95
  • (b) if the request is made outside Canada or the passport is to be delivered outside of Canada

  • (i) for a passport with a validity period of 10 years

235
  • (ii) for a passport with a validity period of 5 years

165
2Issuance of a passport to a person less than 16 years of age, other than a passport issued for official purposes, as follows:
  • (a) if the request is made in Canada and the passport is to be delivered in Canada, for a passport with a validity period of 5 years

57
  • (b) if the request is made outside Canada or the passport is to be delivered outside of Canada, for a passport with a validity period of 5 years

100
3Issuance of a certificate of identity to a person at least 16 years of age235
4Issuance of a certificate of identity to a person less than 16 years of age141
5Issuance of a travel document under the Convention relating to the Status of Refugees dated July 28, 1951, and the Protocol relating to the Status of Refugees dated January 31, 1967, to a person at least 16 years of age95
6Issuance of a travel document under the Convention relating to the Status of Refugees dated July 28, 1951, and the Protocol relating to the Status of Refugees dated January 31, 1967, to a person less than 16 years of age57
7Making available for pick-up in Canada a passport or other travel document in respect of which a service referred to in any of items 1 to 6 of this schedule is performed
  • (a) on the first working day after the day of the request for service

110
  • (b) after the working day after the day of the request for service but before the tenth working day after that day

50
  • (c) after the ninth working day after the day of the request for service

20
8Performance of one or more of the services set out in items 1 and 2 of this schedule in the circumstance referred to in subsection 2(3) of these Regulations335
9Issuance of an emergency travel document
  • (a) to a person at least 16 years of age

50
  • (b) to a person less than 16 years of age

30
10Issuance of a temporary passport in conjunction with a request to issue a passport110
11Addition of a special stamp in a passport or other travel document45
12Addition of an observation in a passport or other travel document45
13Certifying true copies, up to three, of part of a passport or another travel document45
14Replacement of a lost or stolen passport or other travel document45
15Transfer of an application file for the issuance of a passport between the offices of government bodies exercising any of the functions listed in subsection 12(1) of the Canadian Passport Order within Canada45
  • SOR/2014-309, s. 5.
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