Status of the Artist Act Procedural Regulations (SOR/2014-176)

Interpretation

1 The following definitions apply in these Regulations.

Act

Act means the Status of the Artist Act. (Loi)

applicant

applicant means an artist, an artists’ association or a producer that has filed an application. (demandeur)

application

application means any application or complaint made to the Board under the Act. (demande)

application for reconsideration

application for reconsideration means an application for review of a Board determination or order, other than an application for review of a Board determination of a sector referred to in subsection 35(1) or an application for review of a certification order referred to in section 36. (demande de révision)

participant

participant means any applicant, respondent or intervenor. (participant)

Returning Officer

Returning Officer means an individual who is appointed by the Board to conduct a representation vote. (directeur du scrutin)

General Provisions

Application

2 These Regulations apply in respect of all proceedings before the Board under the Act.

Computation of Time

• 3 (1) Unless otherwise stated by the Board, time limits must be calculated in calendar days.

• (2) Whenever a time limit or deadline calculated under these Regulations falls on a Saturday or a holiday, as defined in subsection 35(1) of the Interpretation Act, the time limit is extended to the next working day.

 Order or Determination

4 Any member of the Board may sign an order or a determination of the Board.

Applications

5 An application must be filed with the Board in writing and include the following:

• (a) the name, postal and email addresses and telephone and fax numbers of the applicant and of their authorized representative, if any;

• (b) the name, postal and email addresses and telephone and fax numbers of the respondent, if any;

• (c) the grounds for the application and full particulars of the relevant facts;

• (d) the determination or order sought;

• (e) an indication of whether an oral hearing is being requested and, if so, the reason for the request;

• (f) a copy of any supporting document;

• (g) the signature of the applicant or of their authorized representative; and

• (h) the date of the application.

Notice of Application

6 On receipt of an application, other than an application referred to in section 24, 29 or 35, the Board must, to the extent possible, give notice of the application in writing to a person whose rights may be directly affected by the application.

Responses

• 7 (1) A response to an application must be filed with the Board in writing within 15 days after the day on which notice of the application is received and include the following:

  • (a) the name, postal and email addresses and telephone and fax numbers of the respondent and of their authorized representative, if any;

  • (b) the Board’s file number of the application to which the response relates;

  • (c) a full response to any allegations or issues raised in the application and full particulars of any additional relevant facts;

  • (d) the respondent’s position with respect to the determination or order sought by the applicant;

  • (e) the determination or order sought by the respondent;

  • (f) an indication of whether an oral hearing is being requested and, if so, the reason for the request;

  • (g) a copy of any supporting document;

  • (h) the signature of the respondent or of their authorized representative; and

  • (i) the date of the response.

• (2) A request for an extension of time to respond must be made to the Board in writing and set out the grounds for the requested extension.

Replies

• 8 (1) A reply to a response must be filed with the Board in writing within 10 days after the day on which the response is filed and include the following:

  • (a) the Board’s file number of the proceeding to which the reply relates;

  • (b) a full reply to any allegations or issues raised in the response and full particulars of any additional relevant facts;

  • (c) the applicant’s position with respect to the determination or order sought by the respondent;

  • (d) an indication of whether an oral hearing is being requested and, if so, the reason for the request;

  • (e) a copy of any supporting document;

  • (f) the signature of the applicant or of their authorized representative; and

  • (g) the date of the reply.

• (2) A request for an extension of time to reply must be made to the Board in writing and set out the grounds for the requested extension.

Requests for Leave to Intervene

• 9 (1) A request for leave to intervene under subsection 19(3) of the Act must be filed with the Board in writing within 15 days after the day on which notice of the application is received or within the time period set out in any public notice referred to in subsections 24(1) and 35(2) and include the following:

  • (a) the name, postal and email addresses and telephone and fax numbers of the person requesting leave to intervene and of their authorized representative, if any;

  • (b) the Board’s file number of the application that is the subject of the request for leave to intervene;

  • (c) the grounds for intervention and a description of the person’s interest in the matter, including an explanation of any prejudice that the person would suffer if the request was denied and an explanation of whether their interest is different from that of any other participant;

  • (d) an indication of how the intervention will assist the Board in furthering the objectives of the Act;

  • (e) a copy of any supporting document;

  • (f) the signature of the person requesting leave to intervene or of their authorized representative; and

  • (g) the date of the request.

• (2) A response to the request for leave to intervene must be filed within 10 days after the day on which notice of the request is received.

• (3) A reply to the response to the request for leave to intervene must be filed within five days after the day on which the response is filed.

• (4) A request for an extension of time for filing any document under this section must be made to the Board in writing and set out the grounds for the requested extension.

Interventions

• 10 (1) If the request for leave to intervene is granted, the intervenor must file a written submission with the Board on the merits of the case within 10 days after the day on which notice is received that the request has been granted and it must include the following:

  • (a) the Board’s file number of the application to which the submission relates;

  • (b) full particulars of the facts, relevant dates and grounds for the submission;

  • (c) the intervenor’s position with respect to any determination or order sought;

  • (d) the determination or order sought by the intervenor; and

  • (e) a copy of any supporting document.

• (2) A response to the intervenor’s submission on the merits of the case must be filed within 10 days after the day on which the submission is filed.

• (3) A request for an extension of time for filing any document under this section must be made to the Board in writing and set out the grounds for the requested extension.

Filing and Service of Documents

11 Subject to section 16, a person who files a document with the Board, other than an application, must serve without delay a copy of that document on all participants and any other person named in any notice that the person has received and must inform the Board of the time and manner of service.

Manner of Filing and Service of Documents

• 12 (1) A document that is required by these Regulations to be filed with the Board or served on any person, or the person’s authorized representative, must be filed or served

  • (a) by hand, to the recipient;

  • (b) by mail to the address for service, as described in subsection (2);

  • (c) by transmission through electronic means that provides proof of receipt of the document; or

  • (d) by any other manner that the Board authorizes.

• (2) In paragraph (1)(b), the address for service is

  • (a) in the case of the Board, the address of an office of the Administrative Tribunals Support Service of Canada that is identified as a Board office; and

  • (b) in the case of any other person, the address of the person that appears in any notice issued by the Board in the proceeding in respect of which service is being made or, if no address appears in the notice, the last known address of the person.

• (3) A document that is transmitted by electronic means in accordance with paragraph (1)(c) must include the following:

  • (a) the name, postal and email addresses and telephone and fax numbers of the person transmitting the document;

  • (b) the name, postal and email addresses and telephone and fax numbers of the person to whom the document is being transmitted;

  • (c) the date and time of transmission; and

  • (d) the total number of pages being transmitted.

Filing of Documents — Oral Hearing

• 13 (1) A participant that intends to present evidence at an oral hearing must file with the Board six copies, or the number of copies that the Board may specify, of the following:

  • (a) all documents that the participant intends to present as evidence, including any document filed with the application, response or reply, as the case may be, in one or more tabbed books; and

  • (b) a list of witnesses expected to be called that includes their names and occupations, along with a summary of the information that is expected to be provided on issues raised in the application, response or reply.

• (2) The documents referred to in subsection (1) must be filed

  • (a) no later than 10 days before the day on which the hearing is scheduled, in the case of the applicant; or

  • (b) no later than eight days before that day, in the case of the respondent and the intervenor.

• (3) The documents referred to in subsection (1) must be served on all other participants within the applicable time period as set out in subsection (2).

• (4) If a participant does not comply with subsection (1), (2) or (3), the Board may refuse to consider any document or hear any witness that is presented by the participant at the hearing.

• (5) The Board may require that the participant submit to it, in advance of the hearing, the authorities and arguments on which the participant intends to rely.

Date of Filing

14 The date of filing of any document with the Board is

• (a) in the case of a document sent by registered mail, the date on which it is mailed; and

• (b) in any other case, the date on which the document is received by the Board.

Production of Documents

• 15 (1) A participant may, at any time before a hearing, request that another participant produce any document relevant to the proceeding.

• (2) If that other participant fails to produce the document within 10 days after the day on which the request is received, the participant that made the request may apply to the Board for an order requiring its production.

• (3) If that other participant fails to comply with a request made under subsection (1) or an order referred to in subsection (2), the Board may order the participant to pay the costs of any adjournment of the proceedings that results from the failure.

Confidentiality of Documents

• 16 (1) Subject to subsection (2), the Board must place a document on the public record if the document is relevant to the proceeding.

• (2) The Board, on its own initiative or at the request of a participant, may declare that a document is confidential.

• (3) In determining whether a document is confidential, the Board must consider whether disclosure of the document would cause specific direct harm to a person and whether the specific direct harm would outweigh the public interest in its disclosure.

• (4) If the Board declares that a document is confidential, the Board may

  • (a) order that the document or any part of it not be placed on the public record;

  • (b) order that a version or any part of the document from which the confidential information has been removed be placed on the public record;

  • (c) order that any portion of a hearing, including any argument, examination or cross-examination, that deals with the confidential document be conducted in private;

  • (d) order that the document or any part of it be provided to the participants, or only to their legal counsel or authorized representative, and that the document not be placed on the public record; or

  • (e) make any other order that it considers appropriate.

Confidentiality of Artists’ Wishes

17 Despite any other provision of these Regulations, the Board, or an employee of the Administrative Tribunals Support Service of Canada who is authorized to act on behalf of the Board, must not disclose evidence that could reveal membership in an artists’ association, opposition to the certification of an artists’ association or the wish of any artist to be represented, or not to be represented, by an artists’ association, unless the disclosure would further the objectives of the Act.

Evidence of Artists’ Wishes

18 An artist’s membership in an artists’ association is evidence that the artist wishes to be represented by that artists’ association for the purposes of the Act.

Consolidation and Severance

19 The Board may order, in respect of two or more proceedings, that they be consolidated, heard together, heard consecutively or severed.

Notice of Oral Hearing

• 20 (1) If the Board determines that an oral hearing is necessary, it may give notice of the hearing by any available means.

• (2) The Board must give not less than 15 days’ notice of an oral hearing to the participants, unless the participants consent to a shorter notice.

• (3) If a participant fails to appear after having been given notice, the Board may proceed and dispose of the matter in that participant’s absence.

Summons

• 21 (1) A request for a summons must be made to the Board in writing and include the following:

  • (a) the Board’s file number of the proceeding to which the summons relates;

  • (b) the name and address of the person to be summoned;

  • (c) the date on which the person is required to appear;

  • (d) the reason for the summons; and

  • (e) a detailed description of any document or item that the person being summoned must bring with them to the oral hearing, and an indication of how the document or item is relevant to the proceeding.

• (2) The participant that requests a summons must serve the summons by hand on the person to be summoned at least five days before the person is required to appear, unless the Board directs otherwise.

• (3) The participant that requests a summons is responsible for paying the witness’s expenses and fees, in accordance with section 64 of the Act.

• (4) A person who is summoned to an oral hearing must attend at the time and date specified, as well as each day of the hearing, unless the Board directs otherwise.

• (5) If an oral hearing is adjourned and the date on which it is to resume is not indicated at the time of the adjournment, the participant that requested the summons must notify the person summoned of the date on which the oral hearing is to resume

  • (a) at least five days before the day on which the person summoned is to appear; or

  • (b) if the Board has given less than five days’ notice of the date on which the oral hearing is to resume, within a time period that is fair and reasonable in the circumstances.