Insurance Companies Act

Marginal note:Place of records

• 262 (1) The records described in section 261 shall be kept at the head office of the company or at such other place in Canada as the directors think fit.

• Marginal note:Notice of place of records

  (2) Where any of the records described in section 261 are not kept at the head office of a company, the company shall notify the Superintendent of the place where the records are kept.

• Marginal note:Exception

  (3) Subsection (1) does not apply in respect of records of an office of the company outside Canada or in respect of customers of such an office.

• Marginal note:Inspection

  (4) The records described in section 261, other than those described in paragraph 261(2)(c), shall at all reasonable times be open to inspection by the directors.

• Marginal note:Access to company records

  (5) Shareholders, policyholders who are entitled to vote and creditors of a company and their personal representatives may examine the records referred to in subsection 261(1) during the usual business hours of the company, and may take extracts therefrom, free of charge, or have copies made thereof on payment of a reasonable fee and, where the company is a distributing company within the meaning of subsection 288(1), any other person may, on payment of a reasonable fee, examine such records and take extracts therefrom or copies thereof.

• Marginal note:Electronic access

  (5.1) A company may make the information contained in records referred to in subsection 261(1) available to persons by any system of mechanical or electronic data processing or any other information storage device that is capable of reproducing the records in intelligible written form within a reasonable time.

• Marginal note:Copies of by-laws for shareholders

  (6) Every shareholder of a company is entitled, on request made not more often than once in each calendar year, to receive free of charge one copy of the by-laws of the company.

• Marginal note:Copies of by-laws for policyholders

  (7) Every policyholder of a company who is entitled to vote at a meeting of policyholders or shareholders and policyholders of the company is entitled, on request made not more often than once in each calendar year, to receive free of charge one copy of the by-laws of the company.