Cannabis Regulations (SOR/2018-144)

Retention of Documents

Marginal note:Verifications

• 301 (1) A holder of a licence for sale must, each time that they do verifications under subsection 281(1), retain a document that contains details of the verifications and of any measures taken under subsections 281(3) to (5).

• Marginal note:Retention period

  (2) The document must be retained for at least two years after the day on which it is prepared.

Marginal note:Documents relating to registration

• 302 (1) A holder of a licence for sale must retain

  • (a) each registration application that they receive under subsection 279(1), together with

    • (i) in the case of an application that is based on a medical document, the original of the medical document or, in the case where the medical document has been returned under subsection 284(6) or 286(6) or transferred under subsection 287(1), a copy of it that includes, if applicable, the information referred to in section 288, and

    • (ii) in the case of an application that is based on a registration certificate, the copy of the certificate;

  • (b) a copy of each registration document that they provide under paragraph 282(2)(a) and of each updated registration document that they provide under subsection 285(4);

  • (c) each amendment application referred to in section 285 that they receive;

  • (d) a copy of each notice that they send or provide under subsection 284(3), (5) or (7), 286(3), (5) or (7), 290(3) or 291(3);

  • (e) each notice referred to in paragraph 291(1)(a) or (b) that they receive; and

  • (f) each notification referred to in paragraph 284(1)(g) or 286(1)(e) that they receive.

• Marginal note:Retention periods

  (2) The documents referred to in subsection (1) must be retained

  • (a) in the case of documents referred to in paragraphs (1)(a), (c), (e) and (f), for at least two years after the day on which they are received; and

  • (b) in the case of the copies referred to in paragraphs (1)(b) and (d), for at least two years after the day on which the registration document or notice was provided or sent.

Marginal note:Steps — young persons

303 A holder of a licence for sale must maintain documentation as to the steps that they take to satisfy the conditions set out in sections 294 to 296 and retain each version of the documentation for at least two years after the day on which it is replaced by a new version or, if it has not been replaced, for at least two years after the day on which the licence expires or is revoked.

Marginal note:Purchase orders

• 304 (1) A holder of a licence for sale must retain, in respect of each purchase order referred to in section 289 that they fill or cause to be filled, a document that contains the following information:

  • (a) the given name, surname and date of birth of the client;

  • (b) the given name and surname of the individual who placed the purchase order;

  • (c) the date on which the purchase order was placed;

  • (d) the names they have assigned to the cannabis products that are sent or delivered and the brand names;

  • (e) the quantity of cannabis that is sent or delivered;

  • (f) the date on which the cannabis products are sent or delivered; and

  • (g) the address to which the cannabis products are sent or delivered.

• Marginal note:Retention period

  (2) The holder must retain the document — together with the relevant written purchase order or, in the case of a verbal purchase order, the record referred to in subsection 289(3) — for at least two years after the day on which the document is prepared.

Marginal note:Communications with licensing authorities

• 305 (1) A holder of a licence for sale must retain

  • (a) a copy of each notice that they provide to a provincial professional licensing authority under section 277, together with the copy that they provide to the Minister under that section;

  • (b) in respect of each request that they receive from a provincial professional licensing authority under subsection 299(1),

    • (i) a copy of the request, together with any supporting documentation received,

    • (ii) a written record of the date on which the request and any documentation are received,

    • (iii) a copy of the information that they disclose in response to the request,

    • (iv) a written record of the date on which the information is disclosed, and

    • (v) a written record of the steps that are taken to ensure that the information is securely transmitted to the authority;

  • (c) a copy of each request or notice referred to in section 300 that they receive from a provincial professional licensing authority, together with a written record of the date on which it is received;

  • (d) a copy of each report that they provide to a provincial professional licensing authority under section 300, together with a written record of the date on which it is provided and the steps that are taken to ensure that it is securely transmitted; and

  • (e) a copy of any notice that they send to a provincial professional licensing authority under subsection 300(5).

• Marginal note:Retention periods

  (2) The documents referred to in subsection (1) must be retained for at least two years after

  • (a) in the case of the documents referred to in paragraph (1)(a), the day on which the notice is provided to the licensing authority;

  • (b) in the case of the documents referred to in paragraph (1)(b), the day on which the information is disclosed to the licensing authority;

  • (c) in the case of documents referred to in paragraph (1)(c), the day on which the request or notice is received from the licensing authority;

  • (d) in the case of documents referred to in paragraph (1)(d), the day by which the holder is required to provide the report to the licensing authority; and

  • (e) in the case of a notice referred to in paragraph (1)(e), the end of the quarter to which the notice relates.

DIVISION 2Registration with Minister

Interpretation

Marginal note:Adjacent land

306 For the purposes of paragraphs 312(3)(g) and 326(1)(b), a parcel of land is considered to be adjacent to another parcel of land if its boundary has at least one point in common with the boundary of the other parcel of land.

General Provisions

Marginal note:Signature and statement

• 307 (1) An application that is submitted under this Division must be signed and dated by the individual who is submitting it and must include a statement by the individual confirming that the information included in the application is correct and complete.

• Marginal note:Responsible adult

  (2) If the application is signed by an adult who is responsible for the applicant, it must include a statement by the adult confirming that they are responsible for the applicant.

Marginal note:Additional information

308 The Minister may, on receiving an application under this Division, require the submission of any additional information that pertains to the information contained in the application and that is necessary for the Minister to consider the application.

SUBDIVISION ARegistration, Renewal, Amendment and Revocation

Marginal note:Eligibility – registered person

• 309 (1) An individual is eligible to be a registered person only if they ordinarily reside in Canada.

• Marginal note:Eligibility – production for own medical purposes

  (2) An individual is eligible to produce cannabis for their own medical purposes as a registered person only if they are an adult.

• Marginal note:Prior offences

  (3) An individual is not eligible to produce cannabis for their own medical purposes as a registered person if, within the preceding 10 years, they have been convicted, as an adult, of

  • (a) a sale, distribution or export offence that was committed while they were authorized to produce cannabis under this Division;

  • (b) a designated cannabis offence that was committed while they were authorized under the Controlled Drugs and Substances Act — other than under the former Marihuana Medical Access Regulations — to produce a substance that was referred to in item 1 of Schedule II to that Act, as that item read immediately before the coming into force of subsection 204(1) of the Act;

  • (c) a designated marihuana offence that was committed while they were authorized to produce marihuana

    • (i) under the Controlled Drugs and Substances Act, other than under the former Access to Cannabis for Medical Purposes Regulations, or

    • (ii) by virtue of an injunction order issued by a court; or

  • (d) an offence committed outside Canada that, if committed in Canada, would have constituted an offence referred to in any of paragraphs (a) to (c).

• Marginal note:Definitions

  (4) The following definitions apply in this section.

  designated cannabis offence

  designated cannabis offence means

  • (a) an offence — in relation to a substance that was referred to in item 1 of Schedule II to the Controlled Drugs and Substances Act, as that item read immediately before the coming into force of subsection 204(1) of the Act — under section 5 of the Controlled Drugs and Substances Act, or under section 6 of that Act except with respect to importation; or

  • (b) a conspiracy or an attempt to commit, being an accessory after the fact in relation to, or any counselling in relation to, an offence referred to in paragraph (a). (infraction désignée relativement au chanvre indien)

  designated marihuana offence

  designated marihuana offence means

  • (a) an offence, in relation to marihuana, under section 5 of the Controlled Drugs and Substances Act, or under section 6 of that Act except with respect to importation; or

  • (b) a conspiracy or an attempt to commit, being an accessory after the fact in relation to, or any counselling in relation to, an offence referred to in paragraph (a). (infraction désignée relativement à la marihuana)

  former Marihuana Medical Access Regulations

  former Marihuana Medical Access Regulations means the regulations made by Order in Council P.C. 2001-1146 of June 14, 2001 and registered as SOR/2001-227. (ancien Règlement sur l’accès à la marihuana à des fins médicales)

  marihuana

  marihuana means the substance referred to as “Cannabis (marihuana)” in subitem 1(2) of Schedule II to the Controlled Drugs and Substances Act, as that subitem read immediately before the coming into force of subsection 204(1) of the Act. (marihuana)

  sale, distribution or export offence

  sale, distribution or export offence means

  • (a) an offence under subsection 9(1) or (2), 10(1) or (2) or 11(1) or (2) of the Act, with the exception of an offence under subsection 11(1) with respect to importation;

  • (b) an offence under subsection 14(1) of the Act in respect of the commission of an offence referred to in paragraph (a); or

  • (c) a conspiracy or an attempt to commit, being an accessory after the fact in relation to, or any counselling in relation to, an offence referred to in paragraph (a) or (b). (infraction relative à la vente, à la distribution ou à l’exportation)

Marginal note:Single registration

310 An individual is not eligible to be registered under this Division more than once at any one time.

Marginal note:Eligibility — designated person

• 311 (1) An individual is eligible to be a designated person only if they are an adult who ordinarily resides in Canada.

• Marginal note:Prior offences

  (2) An individual is not eligible to be a designated person if, within the preceding 10 years, they

  • (a) have been convicted, as an adult, of a designated offence or a controlled substance offence;

  • (b) have been convicted, as an adult, of an offence committed outside Canada that, if committed in Canada, would have constituted an offence referred to in paragraph (a);

  • (c) were a young person who received an adult sentence, as those terms are defined in subsection 2(1) of the Youth Criminal Justice Act, in respect of an offence referred to in paragraph (a); or

  • (d) received a sentence — for an offence they committed outside Canada when they were at least 14 years old but less than 18 years old that, if committed in Canada, would have constituted an offence referred to in paragraph (a) — that was longer than the maximum youth sentence that could have been imposed under the Youth Criminal Justice Act for such an offence.

Marginal note:Registration application

• 312 (1) Before registering an individual under this Division, the Minister must receive an application for registration and the original of the individual’s medical document.

• Marginal note:Basic information

  (2) The registration application must contain

  • (a) the applicant’s given name, surname and date of birth;

  • (b) unless the applicant intends to produce cannabis for their own medical purposes, either

    • (i) the address of the place in Canada where the applicant ordinarily resides, as well as, if applicable, their telephone number, facsimile number and email address, or

    • (ii) if the applicant ordinarily resides in Canada but does not ordinarily reside at a specific place, the address, as well as, if applicable, the telephone number, facsimile number and email address of a shelter, hostel or similar institution, located in Canada, that provides them with food, lodging or other social services;

  • (c) the mailing address of the place referred to in paragraph (b) if different from the address provided under that paragraph;

  • (d) if the place referred to in subparagraph (b)(i) is an establishment that is not a private residence, the type and name of the establishment;

  • (e) if applicable, the given name, surname and date of birth of one or more adults who are responsible for the applicant, including any adult who is signing the application;

  • (f) an indication that the individual who is signing the application will

    • (i) comply with the possession limit referred to in section 266 that applies to them, and

    • (ii) if they are not the applicant, take reasonable steps to ensure that the applicant will comply with the possession limits that apply to them;

  • (g) an indication of whether

    • (i) the applicant intends to produce cannabis for their own medical purposes,

    • (ii) cannabis is to be produced for the medical purposes of the applicant by a designated person, or

    • (iii) cannabis will not be produced under the registration; and

  • (h) if the applicant intends to produce cannabis for their own medical purposes, or to have it produced by a designated person, an indication that the individual who is signing the application will

    • (i) take reasonable steps to ensure the security of the cannabis in their possession that they are authorized to produce, or that is produced for the medical purposes of the applicant, under this Division, and

    • (ii) if they are not the applicant, ensure that the applicant takes reasonable steps to ensure the security of the cannabis in the applicant’s possession that has been produced under this Division.

• Marginal note:Production for own medical purposes

  (3) If the applicant intends to produce cannabis for their own medical purposes, the application must also include

  • (a) the address of the place in Canada where they ordinarily reside, as well as, if applicable, their telephone number, facsimile number and email address;

  • (b) if applicable, the information referred to in paragraphs (2)(c) and (d) as it relates to the place referred to in paragraph (a);

  • (c) an indication that, within the 10 years preceding the application, they have not been convicted, as an adult, of an offence referred to in subsection 309(3);

  • (d) an indication that they will comply with the limit on the number of cannabis plants under production, as specified in the registration certificate to be issued under subsection 313(1);

  • (e) the full address of the site where the proposed production of cannabis plants is to be conducted;

  • (f) an indication of whether the proposed production area is

    • (i) entirely indoors,

    • (ii) entirely outdoors, or

    • (iii) partly indoors and partly outdoors; and

  • (g) if there is to be any outdoor production, an indication that the site referred to in paragraph (e) is not adjacent to a school, public playground, daycare facility or other public place frequented mainly by young persons.

• Marginal note:Production by designated person

  (4) If cannabis is to be produced by a designated person, the application must include a declaration by the designated person that contains

  • (a) the information referred to in paragraph (2)(a) and subparagraph (2)(b)(i) — and, if applicable, paragraphs (2)(c) and (d) — in respect of that person;

  • (b) the information referred to in paragraphs (3)(e) to (g);

  • (c) an indication that

    • (i) within the 10 years preceding the day on which the declaration is made, they have not been convicted of an offence referred to in paragraph 311(2)(a) or (b) or received a sentence referred to in paragraph 311(2)(c) or (d),

    • (ii) they will take reasonable steps to ensure the security of the cannabis in their possession that they produce under this Division, and

    • (iii) they will comply with the limit on the number of cannabis plants under production, as specified in the document to be provided under subsection 313(3); and

  • (d) a document, issued by a Canadian police force within the 90 days preceding the date on which the application is submitted, establishing that, within the 10 years preceding the date on which the document is issued, the designated person has not been convicted of an offence referred to in paragraph 311(2)(a) or received a sentence referred to in paragraph 311(2)(c).

• Marginal note:Signature and statement — designated person

  (5) The declaration must be signed and dated by the designated person and must include a statement by them confirming that the information contained in the declaration is correct and complete.

• Marginal note:Consent of owner

  (6) If the proposed site for the production of cannabis plants is not the ordinary place of residence of, and is not owned by, the applicant or, if applicable, the designated person, the application must include

  • (a) the full name, address and telephone number of the owner of the site; and

  • (b) a declaration, signed and dated by the site’s owner — or, if the owner is a corporation, by an authorized representative of the owner — consenting to the production of cannabis at the site.

• Marginal note:Applicant without ordinary residence

  (7) If an institution’s address is included in the application in accordance with subparagraph (2)(b)(ii), the application must include a statement that is signed and dated by a manager of the institution confirming that it provides food, lodging or other social services to the applicant.