Volatile Organic Compound (VOC) Concentration Limits for Architectural Coatings Regulations (SOR/2009-264)

Record Keeping

Marginal note:Required information

• 19 (1) Any person that manufactures, imports or sells an architectural coating set out in the schedule must maintain records containing the following information:

  • (a) in the case of a person that manufactures,

    • (i) the quantity of the architectural coating manufactured at each manufacturing plant,

    • (ii) the trademark and trade name of the architectural coating manufactured, and

    • (iii) the date of the architectural coating’s manufacture;

  • (b) in the case of a person that imports,

    • (i) the quantity of the architectural coating imported,

    • (ii) the trademark and trade name of the architectural coating imported,

    • (iii) the port of entry where the architectural coating was imported,

    • (iv) the name, civic or postal address, telephone number, and, if any, the fax number and e-mail address of the principal place of business of the sender of the architectural coating,

    • (v) the date of import of the architectural coating,

    • (vi) the Harmonized Commodity Description and Coding System number for the architectural coating,

    • (vii) the importer number for the architectural coating shipped, and

    • (viii) the copies of the bill of lading, invoice and all documents submitted to the Canada Border Services Agency for the architectural coating shipped;

  • (c) in the case of a person that sells to a supplier, wholesaler or retailer,

    • (i) the quantity of the architectural coating sold,

    • (ii) the trademark and trade name of the architectural coating sold,

    • (iii) the date of the sale of the architectural coating,

    • (iv) the delivery date of the architectural coating, and

    • (v) the name, civic or postal address of each supplier, wholesaler and retailer to whom the architectural coating was sold.

• Marginal note:Record keeping information concerning permits

  (2) Any person that submits the information set out in subsection 9(2) must keep a record of that information, supporting documents and the certification referred to in subsection 9(3) for a period of at least five years after the day on which they are submitted.

• Marginal note:Location and time limits of records

  (3) The records, supporting documents and the certification referred to in subsection 9(3) must be kept, for a period of at least five years after the day on which they are made, at the person’s principal place of business in Canada or at any other place in Canada where they can be inspected. If the records are kept at any place other than the person’s principal place of business, the person must provide the Minister with the civic address of the place where they are kept.

Coming into Force

Marginal note:Registration

20 These Regulations come into force on the day on which they are registered.