PART 3Rules Applicable to All Appeals (continued)
Marginal note:Notice of decision
50 (1) When the Division makes a decision, other than an interlocutory decision, it must provide in writing a notice of decision to the person who is the subject of the appeal, to the Minister and to the Refugee Protection Division. The Division must also provide in writing a notice of decision to the UNHCR and to any interested person, if they provided written submissions in the appeal.
Marginal note:Written reasons
(2) The Division must provide written reasons for the decision, together with the notice of decision, if a hearing
Marginal note:Request for written reasons
(3) A request under paragraph 169(1)(e) of the Act for written reasons for a decision must be made in writing.
Marginal note:When decision of single member takes effect
Marginal note:When decision of three-member panel takes effect
(2) A decision, other than an interlocutory decision, made by a panel of three Division members takes effect
Marginal note:No applicable rule
52 In the absence of a provision in these Rules dealing with a matter raised during the proceedings, the Division may do whatever is necessary to deal with the matter.
Marginal note:Powers of Division
53 The Division may, after giving the parties notice and an opportunity to object,
(a) act on its own initiative, without a party having to make an application or request to the Division;
(b) change a requirement of a rule;
(c) excuse a person from a requirement of a rule; and
(d) extend a time limit, before or after the time limit has expired, or shorten it if the time limit has not expired.
Marginal note:Failure to follow rules
54 Unless proceedings are declared invalid by the Division, a failure to follow any requirement of these Rules does not make the proceedings invalid.
PART 4Rules Applicable to an Appeal for Which a Hearing Is Held
Fixing a Date for a Hearing
Marginal note:Conference to fix date for hearing
55 The Division may require the parties to participate in a scheduling conference or otherwise give information to help the Division fix a date for a hearing.
Notice to Appear
Marginal note:Notice to appear
56 (1) When, in accordance with paragraph 171(a) of the Act, the Division gives notice to the person who is the subject of the appeal and to the Minister of any hearing, it must notify them in writing of the date, time and location fixed for the hearing and the issues that will be raised at the hearing.
Marginal note:Date fixed for hearing
(2) The date fixed for the hearing of an appeal must not be earlier than 10 days after the day on which the person who is the subject of the appeal and the Minister receive the notice referred to in subrule (1), unless they consent to an earlier date.
Conduct of a Hearing
Marginal note:Restriction of hearing
57 (1) A hearing is restricted to matters relating to the issues provided with the notice to appear unless the Division considers that other issues have been raised by statements made by the person who is the subject of the appeal or by a witness during the hearing.
Marginal note:Standard order of questioning
(2) Unless the Division orders otherwise, any witness, including the person who is the subject of the appeal, will be questioned first by the appellant, then by any other party, then by the appellant in reply, and then by the Division.
Marginal note:Limiting questioning of witnesses
(3) The Division may limit the questioning of witnesses, including the person who is the subject of the appeal, taking into account the nature and complexity of the issues and the relevance of the questions.
Marginal note:Oral representations
(4) Representations must be made orally at the end of a hearing unless the Division orders otherwise.
Marginal note:Limits on representations
(5) After all the evidence has been heard, the Division must
Person Who Is the Subject of an Appeal in Custody
58 The Division may order a person who holds a person who is the subject of an appeal in custody to bring the person to a proceeding at a location specified by the Division.
Marginal note:Need for interpreter — person
59 (1) If a person who is the subject of an appeal needs an interpreter, the person must indicate the language and dialect, if any, to be interpreted in the appellant’s record if they are the appellant or in the respondent’s record if they are the respondent.
Marginal note:Changing language of interpretation
(2) A person who is the subject of an appeal may change the language and dialect, if any, that they specified under subrule (1), or if they had not indicated that an interpreter was needed, they may indicate that they need an interpreter, by notifying the Division in writing and indicating the language and dialect, if any, to be interpreted. The notice must be received by the Division no later than 20 days before the date fixed for the hearing.
Marginal note:Need for interpreter — witness
(3) If any party’s witness needs an interpreter for a hearing, the party must notify the Division in writing and specify the language and dialect, if any, to be interpreted. The notice must be received by the Division no later than 20 days before the date fixed for the hearing.
Marginal note:Interpreter’s oath
(4) The interpreter must take an oath or make a solemn affirmation to interpret accurately.
60 (1) An application under rule 42 is not necessary if an observer is the UNHCR or a member of the staff of the Board or if the person who is the subject of the appeal consents to or requests the presence of an observer other than a representative of the press or other media of communication at the proceeding.
Marginal note:Observers — factor
(2) The Division must allow the attendance of an observer unless, in the opinion of the Division, the observer’s attendance is likely to impede the proceeding.
Marginal note:Observers — confidentiality of proceeding
(3) The Division may take any measures it considers necessary to ensure the confidentiality of the proceeding despite the presence of an observer.
Marginal note:Providing witness information
(a) the witness’s contact information;
(b) a brief statement of the purpose and substance of the witness’s testimony or, in the case of an expert witness, the expert witness’s brief signed summary of the testimony to be given;
(c) the time needed for the witness’s testimony;
(d) the party’s relationship to the witness;
(e) in the case of an expert witness, a description of the expert witness’s qualifications; and
(f) whether the party wants the witness to testify by means of live telecommunication.
Marginal note:Proof witness information provided
(2) The witness information provided to the Division must be accompanied by proof that it was provided to any other party.
Marginal note:Time limit
(3) Documents provided under this rule must be received by their recipients no later than 20 days before the date fixed for the hearing.
Marginal note:Failure to provide witness information
(4) If a party does not provide the witness information, the witness must not testify at the hearing unless the Division allows them to testify.
(5) In deciding whether to allow a witness to testify, the Division must consider any relevant factors, including
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