Assessor’s Rules of Procedure (SOR/2003-293)

Interpretation

Marginal note:Definitions

• 1 (1) The following definitions apply in these Rules.

  Act

  Act means the Pesticide Residue Compensation Act. (Loi)

  appellant

  appellant means a person who brings an appeal under section 15 of the Act. (appelant)

  Assessor

  Assessor means the Assessor, acting assessor or Deputy Assessor appointed under section 14 of the Act. (évaluateur)

  business day

  business day means a day other than a Saturday or a Sunday or other holiday. (jour ouvrable)

  Minister

  Minister[Repealed, SOR/2007-104, s. 1]

  Registrar

  Registrar means a registrar of appeals appointed under section 19 of the Act. (greffier)

• Marginal note:Interpretation

  (2) These Rules are to be liberally construed in order to permit the fairest, least expensive and most expeditious proceedings.

General

Marginal note:Procedural matters not provided for

2 If any question of procedure arises during a proceeding that is not covered, or not fully covered, in these Rules, the Assessor must decide the question in a manner that is consistent with these Rules and with the principles of procedural fairness and natural justice.

Marginal note:Unfairness

3 If the application of any Rule would cause unfairness to a party, the Assessor may waive compliance with the Rule.

Marginal note:Technical defects

4 A defect in form or a technical irregularity may be overlooked by the Assessor.

Marginal note:Taking notice

5 The Assessor may take judicial notice of any matter and receive and accept any evidence and other information that the Assessor determines will assist in the resolution of the issues.

Marginal note:Calculating time limits

• 6 (1) Subject to subsection (2), in calculating time limits under these Rules, all days must be counted, except that if a time limit ends on a Saturday or a Sunday or other holiday, the time limit must be extended until the next business day.

• Marginal note:Five-day time limits

  (2) If a time limit is five days, a Saturday or a Sunday or other holiday must not be included in the calculation of the time limit.

Marginal note:Extension of time limits

7 If adhering to a time limit fixed by these Rules would cause unfairness to a party, the Assessor may extend the time limit either before or after the end of the time limit.

Marginal note:Production of documents

• 8 (1) Any party to an appeal may give a notice in writing to any other party to the appeal

  • (a) to provide to the party giving notice, or make available for inspection by the party giving notice, any document in the possession of the other party, or to which the other party has access, that is intended to be used in evidence by the other party at the hearing; and

  • (b) to permit the party giving notice to make photocopies of any documents referred to in paragraph (a).

• Marginal note:Time limits for notice

  (2) The notice must be given at least 21 days before the date fixed for the hearing and the documents must be provided or made available for inspection within 10 days after the receipt of the notice.

• Marginal note:Copy for the Registrar

  (3) The party giving the notice must at the same time send a copy of the notice to the Registrar.

• Marginal note:Varying time limits

  (4) The periods of time referred to in subsection (2) may be varied by agreement between the parties or by order of the Assessor.

• Marginal note:Order to provide or make available

  (5) If the party to whom the notice is given fails to comply with the notice, the party giving the notice may apply to the Assessor for an order directing the party to whom notice was given to provide the requested documents or make them available for inspection.

Marginal note:Public nature of filed documents

• 9 (1) A document filed with the Assessor by a party to an appeal is a public document unless the party requests that the document be treated as confidential.

• Marginal note:Request for confidential treatment

  (2) A request that a document be treated as confidential must provide reasons for the request, including details of the nature and extent of the harm that disclosure of the document would cause to the party making the request.

• Marginal note:Decision to grant request

  (3) The Assessor must grant a party’s request for confidential treatment if the Assessor considers that disclosure of the document would cause harm to the party.

Marginal note:Documents to be in duplicate

• 10 (1) Any documents sent to the Registrar or the Assessor must be sent in duplicate.

• Marginal note:Submitting documents to the Registrar or Assessor

  (2) Documents may be submitted to the Registrar or the Assessor by hand or by registered mail, courier or facsimile.

• Marginal note:Facsimiles sent to the Registrar or Assessor

  (3) The original of any document sent by facsimile must be sent by mail without delay after the facsimile transmission.

Marginal note:Information to be sent to parties

11 The Registrar must ensure that copies of all documents submitted to the Registrar by a party are sent to the other parties.

Marginal note:Correspondence sent by the Registrar or Assessor

12 All correspondence sent by the Registrar or Assessor may be sent by facsimile as long as the original is sent by mail without delay.

Marginal note:Change of address or facsimile number

13 A party to an appeal must notify the Registrar without delay of a change of address or facsimile number.

Appeals

Marginal note:Request for appeal hearing

• 14 (1) A person who wishes to appeal to the Assessor must provide the Registrar with a notice of appeal. The notice must state the reasons for the appeal and must indicate the language in which the appellant wishes the appeal to be heard.

• Marginal note:Notice to be signed

  (2) The notice of appeal must be signed by the appellant or the appellant’s counsel or representative. If a representative signs the notice, a copy of the appellant’s written authorization of the representative must be filed with the notice.

Marginal note:Copy to be sent to Minister

15 The Registrar must send a copy of the notice of appeal to the Minister within five days after receiving it.

Marginal note:Minister to send information

16 Within 30 days after the day on which the Minister receives a copy of the notice of appeal, the Minister must send to the Registrar the following documents:

• (a) the decision or award of compensation being appealed;

• (b) the evidence on which the Minister relied to reach the decision or award of compensation being appealed; and

• (c) the Minister’s reply to the notice of appeal, admitting or denying any facts alleged in the notice of appeal and containing a statement of any facts on which he or she intends to rely.

Marginal note:Minister’s documents to be sent to other parties

• 17 (1) On receipt of the documents required by section 16, the Registrar must, without delay,

  • (a) forward a copy of each of them to the appellant; and

  • (b) give notice in writing to the parties other than the Minister that they have 30 days after the date of the notice to submit any additional information or representations.

• Marginal note:Information or representations received from other parties to be sent to Minister

  (2) On receipt of any additional information or representations from the other parties, the Registrar must forward a copy of the information or representations to the Minister without delay.

Marginal note:Consolidation

18 If there is a common question of fact in two or more appeals for which Notices of Appeal have been filed in accordance with these Rules, the Assessor may, on his or her own motion or on application by a party, order

• (a) that the appeals be consolidated on such terms as the Assessor may direct;

• (b) that the appeals be heard at the same time;

• (c) that the appeals be heard consecutively; or

• (d) that any of the appeals be stayed until the determination of any of the other appeals.

Marginal note:Withdrawal of appeal

• 19 (1) An appellant may withdraw a notice of appeal at any time by notifying the Registrar in writing to that effect.

• Marginal note:Notification of parties

  (2) On receipt of the notice of withdrawal, the Registrar must without delay notify all other parties to the appeal.

Marginal note:Time and place for hearing

• 20 (1) The Assessor must fix the time and place for the hearing of the appeal, which must not be earlier than 30 days, and not later than 60 days, after the period referred to in subsection 17(1).

• Marginal note:Notification of parties

  (2) The Registrar must notify the parties to the appeal of the time and place for the hearing of the appeal at least 25 days before the date of the hearing.

Conduct of an Appeal

Marginal note:Representation of parties

21 A party to an appeal may be represented by counsel or by another representative authorized in writing.

Marginal note:In camera hearings

• 22 (1) A hearing of an appeal before the Assessor may, on the request of any party, be held in camera if the Assessor is satisfied that the party has established that the circumstances so require.

• Marginal note:Exclusion of witnesses

  (2) The Assessor may order a witness at a hearing to be excluded from the hearing until called to give evidence.

Marginal note:Recording of hearings

23 The hearing of an appeal must be recorded.

Marginal note:Order of proceeding

24 Unless the order of proceeding has been agreed to by all parties to an appeal in advance, the Assessor must establish the order of proceeding at the start of the hearing.

Marginal note:Subpoena

• 25 (1) On receipt of a written request by a party, the Registrar may, on behalf of the Assessor, issue a subpoena for the attendance of a witness or the production of a document or other material at a hearing.

• Marginal note:Form of subpoena

  (2) A subpoena must be in the form set out in the schedule. It may be issued in blank and completed by a party or a party’s counsel or representative.

• Marginal note:Examination of witnesses

  (3) Witnesses at a hearing may be examined orally on oath or solemn affirmation.

• Marginal note:Examination, cross-examination and re-examination

  (4) Either party at a hearing is entitled to examine their own witnesses, to cross-examine any witnesses of the other party, and to re-examine their own witnesses.